T&C’s

T&C’s

Terms and Conditions

Event rules and guidelines

The following event rules and guidelines are intended to help ensure the safety of all participants, to meet the requirements of local Authority permits and to be compliant with UK Athletics, International Association of Athletics Federation (IAAF) and Trail Running Association regulations for participant performance records and event liability.

All entry fees are non-refundable and pureTrail UK Limited retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment or otherwise failing to meet the stated entry requirements.

Participant Safety

Each participant must agree to the disclaimer and Terms and Conditions before participating in the event

All participants take part at their own risk and a disclaimer waiving all claims against pureTrail UK Limited and any party acting on its behalf must be completed by all entrants

Participants race number bibs are specific personal identifiers and may not be exchanged with or transferred or sold to any other person. Transfers between runners can only be done through pureTrail UK Limited and the SiEntries entry system Star within the deadline of transfer displayed on the website, a fortnight before event day.

All entry fees are non-refundable

Each entrant must have their own account with SiEntries to enter an event.

An email address is required for all entries and all Raceday correspondence will be sent via email. A separate email address for each participant is required.

To register for a pureTrail UK Limited event you must be a minimum of 18 years of age on event day

Registrants must be capable of completing the full distance within the event cutoff time required. pureTrail UK Limited events are particularly challenging, off road courses and the responsibility falls to you to be prepared for the event you are undertaking

All participants must provide their full name and details of any health problems or medication upon entry.

All participants confirm that they are happy for their names and any footage or photographs taken during their participation to be used to publicise any pureTrail UK Limited event

Registration closure date is set and announced when an event opens for entry. However, if race event is full prior to this date, the registration process will automatically close

Entrants have the right to cancel an entry as long as it is done within 14 days of the original entry date

pureTrail UK Limited does not accept postal entries

Raceday

All participants must check for updates and changes to the Terms and Conditions on a regular basis, including one month and a week prior to event date.

Every participant shall be provided with an event bib number and to be worn, for the duration of the event, on the front of the person

Participants must follow instructions as given from event officials including race staff, volunteers, medical staff, etc throughout the duration of the event. All participants are expected to conduct themselves in a professional and courteous manner during the event. Any participant who refuses to obey the directions of the event official or course marshal or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified from the event and banned from future participation in any pureTrail UK Limited event at the discretion of Race Directors.

All pureTrail UK Limited races must be completed within the required time limits set for each event. pureTrail UK Limited holds the right to disqualify anyone not making the required race cut off

All participants must acknowledge and agree that personal information (including medical information on Race Bibs or collected by event medical staff during or after the event) can be stored, used and disclosed by the pureTrail UK Limited in connection with the organisation, promotion and administration of the event and for the compilation of statistical information.

All PureTrail UK Limited events are running races and any other wheeled device such as baby buggies, rollerblades, etc will not be permitted on the course. Please note that due to the terrain of our running races they are unsuitable for wheelchairs

Any person who participates in the event without a current official event bib number or timing device or a bib or chip not officially assigned to him/her is subject to removal and disqualification from any future pureTrail UK Limited event. Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event and banned from any future pureTrail UK Limited event at the discretion of Race Directors.

No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if they are not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance or refreshment from anyone during the progress of the event. Any person not properly displaying an authorised and issued bib number shall be directed to leave the course.

A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receive medical attention or treatment either from event medical staff, first aid team or any doctor or hospital, they must authorise such persons to provide details (including details of medical treatment) to the medical director of the pureTrail UK Limited Event or others authorised by him/herself.

Safety

Participants are responsible for their recognition and understanding of event signage and symbols relating to participant maps, facilities and direction.

pureTrail UK Limited events are organised under UK Athletics rules and therefore mp3 players or other devices plugged into the ear are not advised whilst running for reasons of Health and Safety for both your and other competitors. We strongly advise against the wearing of these devices. When you wear such a device you are unable to hear other competitors, cars, bicycles or marshals instructions

Medical personnel authorised by the event may examine any participant who appears in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event. Participants must retire at once from race if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers.

Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods/services.

Event officials reserve the right to delay, cancel or suspend the race due to inclement weather in accordance with emergency protocol on severe emergencies and/or inclement weather. No refund will be issued in these circumstances. This includes transportation to the event including coaches, trains or ferries

Results

All participants are assigned a chip timing device – this is usually secured around the participants wrist

Clock time (gun/siren time) is the official time recognised for the prize giving. The official times shall be recorded from the start of the race by the starting gun/siren to the point where the participant crosses the finish line. Times shall be rounded to the next highest second

Participants must wear their assigned timing device continuously from start line to finish line, to receive an accurate finish time. Participants with missing timing device times at official checkpoints will be reviewed and may be disqualified.

Official times for mass participants will be the electronic timing device time (chip time) from when the participant crosses the start line to the point where the participant crosses the finish line.

Participants found to be wearing more than one timing chip during the race will be disqualified and their results will not be recorded.

Participants must begin the event during the official recognised starting time in order to register an official course completion time

A full list of results will be published online, on the website www.puretrail.uk within 48 hours following each race. Full and final results will also be made available to relevant parties for the purposes of verification for other events or for the updating of ranking systems

Merchandise Returns Policy

If for any reason you are not satisfied with your merchandise you may return it within 14 days for exchange or refund providing the goods are unused and have all original tags. We are unable to accept back any goods that have been worn or laundered, unless they are faulty.

SiEntries Event Disclaimer

“I accept the following Terms for my entry. I also accept on behalf of any participants I am entering in this event, all of whom have been provided with a copy of these Terms and accept them.’

“The Participant will abide by UK Athletics rules and will run at their own risk. I doing so, they accept that neither the sponsors, Organisers (pureTrail UK Limited) to their helpers will become liable for any injury, loss, action or claim, however occasioned, resulting from this event”

Amendments/Modifications

Event officials reserve the right, to modify, supplement or waive all or part of the event rules.

Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of prize money and removal from official results

pureTrail UK Ltd Events follow and participants are subject to the rules specified by the UK Athletics and IAAF. Please visit http://www.uka.org.uk and https://www.iaaf.org for additional information concerning the rules mandated by the governing bodies for the sport